Features

Foto SF has been created in the award winning software Filemaker. Designed by a photographer for photographers from the ground up, this easy-to-use database will help you run your business in a productive way like never before. Here is a software which will give you a bird’s eye view of your business. Foto SF gives you the tools you need to easily manage people, events & weddings, assets and much much more. Foto SF includes a full version of Filemaker 10 worth £219.00.

Compatible with both Mac & PC.

Free Unlimited Support Forever
Thats right. Unlimited support forever. Either submit a ticket, give us a call or set up a One2One training session. We are here to help you with any queries or questions you may have.

Contact
Facility for inputting names of Bride & Groom. New ʻGroupingʼ field allows easy searching for a list of contacts, say from a trade show or a wedding fair. Google map allows you to quickly check the location of your contact before your travels with just a single click. Google map pinpoints the address using the Post code of the contact. Print directions before your travel. Print Dymo address labels or 21-up address labels for mass mailings.

Events
Whether you are a wedding, portrait, event or commercial photographer, Foto SF will help you organise all your jobs effortlessly & seamlessly. Send quotations, book jobs, raise sales invoices & create delivery notes, Foto SF will help you streamline the whole job process from start to finish.

Workflow
One of the most powerful features of Foto SF. Workflow module allows you to set up a workflow for individual types of jobs whether be it commercial, weddings or portrait. Set up your workflow only once, import the workflow as you get bookings / jobs and see how Foto SF reminds you each and every task associated with that job on time every time. Whether you work from home or have a high street studio, you create your own workflow to suit your business. Print out the workflow report and youʼll see the status of each and every job in an instant.

Contacts
Communicate and stay in touch with your contacts. These could be your customers, suppliers, or prospects. Attach an image to a contact, track sales invoices, assign ratings to your clients, you’ve got all you want to keep all the information about your contact in one place. With virtually unlimited ways to search and view your contacts, there’s never been an quicker way to find that contact!

Marketing
Target your marketing with graphic oriented HTML emails and newsletter. Write letters & print labels instantly. Create your direct mail or email campaigns for your existing clients or reach out for new ones. Its never been so easy & before.

Events
Foto SF can handle all your jobs. Whether you shoot portraits, weddings, events or commercial jobs, you can organise all your jobs in a manner never done before. Quote, book & track jobs. Send professionally laid out quotations & confirmation PDFs in seconds. Keep track of your on-line and on-site sales. Every minute detail of an event is logged and recorded. Look instantly which photographer is booked for an event, how much is his/her day rate & commission, raise sales invoice for that event with just a click, quickly see where the images of a particular event have been backed up i.e whether on a DVD, CD, a server or at parent’s home.

Sales Orders
Creating and tracking a sales order is simple and easy thanks to Foto SF. Create sales invoices complete with any discounts, tax and P&P. Each sales invoice is designed with an integrated label. No need to spend money on expensive labels or wasting time on creating mailing labels. Check delivery status of orders, enter payments received against the invoice, impress your clients with delivery advise sent via emails so they know their order has been despatched. Your complete and comprehensive sales order processing is here to help you keep things tidy.

Diary
Allows you to keep track of your bookings and appointments with easy to view day, week and month calendar views of your data.

Weddings
Stay ahead of the game at a wedding. The wedding module is specifically designed with wedding photographers in mind. Have a complete snapshot of the day in your pocket. Just print ‘The Wedding Sheet’ and you’ll have everything you need. Address of venues, emergency contact numbers, bridal party details, shot lists & schedule of the day. Armed with all this info printed on a easy to read layout sheet, you’ll concentrate more on your shooting rather than sweating on what’s gonna happen next!

Products
Know your best selling products & packages from the slow movers. Generate reports by day, month or year.

Book Keeping
Simple to keep track of all your sales & your purchases. Allocate costs to every job and see your costs & profits for each job instantly. This feature will help you save money on your year end accounts with your accountant.

Tasks / Reminders
Never forget any task or things to do anymore. Manage and assign tasks to individuals in your business. Keep track of all the things you need to do by date and priority.

Pricing Tier
Set up to 3 different pricing tableaux and never make a mistake of inputting the wrong price for a product.

Inventory
See how much your camera kit, equipment & software is worth at any one time. A ʻmust have listʼ for insurance purposes. Never insure yourself for less by guesswork. Keep all your serial numbers, proof of purchase, warranty numbers and much more in one place.

Reporting
New reports now include aged debtors / creditors and a workflow report giving you more powerful tools to have a birdʼs eye view of your business. Easy to read & understand reports gives you a complete snapshot of your business. See who is spending the most with you, negotiate better discounts & terms from your suppliers on the basis of knowing your spend with them, view and track how many enquiries and leads you receive, print your VAT return, view sales of each event, track each photographer’s sales at any event and much much more…

Forecast v Actual
A snapshot of your companyʼs performance. Plan and forecast your figures and then see how you perform each month on month, year on year. No need to pay expensive fees to the accountant!

Get Started Quickly
No need to read heavy manuals and go through long training sessions. Foto SF is quick and easy to set up and get started. Import existing data or start from scratch. You can be up and running in no time.

Customise & Personalise
Whether you operate in London, Paris, New York or Sydney, setting your own currency & taxes is a breeze. Set any currency you want, whether your local tax is VAT, State Tax or Sales Tax, you set the tax label and your current Tax Rate. It couldn’t be simpler!

Your Office, Anywhere, Anytime
With Foto SF Pro your office can be with you wherever you are 24/7. Away from your office at a shoot, stay connected or access your data over a network or the internet. Its simple…

BUY NOW
Price: £60.00 + VAT
Ideal for a single user photographer. Foto SF Lite is a stand-alone run-time version. Cannot be used with multiple users or over a network. Mac & PC compatible.

BUY NOW
Price: £375.00 + VAT
Ideal for a multi-user studio. Foto SF Pro comes with a full version Filemaker 10. Can be run over a network via multiple computers. You will require additional Filemaker Licence for each computer.