Photo Studio Management Software

Juggling the day to day running of a photography business can take time & efforts on your part. This is the work which no one likes, paperwork, invoices, etc. Important thing is not to replicate and duplicate things, this takes up more time than we realise and lost time equals losing money. Every business (photography or not) needs to have a system in place. Keeping track of your contacts, equipment, jobs, sales, purchases, marketing, diary & products and a lot more.

Many photographers use a spreadsheet to run their business. Spreadsheets are fine if you want to crunch numbers and perform automatic calculations, create charts, ‘what if’ scenarios or keep track of simple list of data. However, you’ll end up entering the same values of information into multiple spreadsheets. This is not time efficient and you need to update different files if you are tracking related information in several spreadsheets. When you use a spreadsheet, viewing the set of data is not easy and quite often requires lots of scrolling to view it!!

Alternative to spreadsheets is a database management system which will simplify your work and allow you more time to do whatever you want, whether being behind the camera or with your family! A database will help you manage all your day to day business tasks with ease, answer questions and solve problems, link related data, view data in different ways and a lot lot more…


Here is what you need to do simplify your day to day tasks:

1. Keeping track of your contacts i.e leads, customers, suppliers,

2. Sending quotations and confirmations of bookings in a professionally laid out PDF format

3. Manage your work flow tasks / reminders for things to do on specific dates

4. Raising sales invoices / inputting purchase invoices

5. Linking expenses / purchases to jobs for precise cost analysis

6. Sending / creating delivery notes to clients

7. Sending remittance notes to suppliers for payment

8. Email marketing to get your message across

9. Keeping track of all your camera / lenses / software serial numbers

10. Mail merging and sending letters to clients & prospects

11. Creating reports to see your sales, purchases, expenses

12. Forecasting figures v actual figures

13. Keeping track of appointments with a diary

14. and a lot more…..

Can you imagine trying to do all the above with spreadsheets, you can’t. It’s possible but you’ll end up replicating and duplicating things and is very time consuming. What you need is to get or create your own business software for your photography studio which will speed up your administrative tasks. If you are good with programming, you can create simple databases, but this will be time-consuming for you or you can get a off-shelf database like Foto SF Lite which is specifically designed for photographers to run their business in a seamless way. The cost of this program is only £60 + VAT

So if you are starting a new photography business or in need of getting organised. I’ll recommend you get a database and see how it will transform your business.

Free Is The Future

OK, here’s a totally radical thought.

Could you imagine going to a restaurant for a FREE meal, going to the cinemas for FREE!! I mean totally 100% free – no catch. Believe it or not, this is being considered. Those of you who know me and have attended my seminars, you know how much I talk about & believe in the ‘Power of Free’. It once was a marketing gimmick – now ‘free’ is a full fledged economy of its own. The ‘Freemium’ business model now is more powerful than the ‘Premium’ business model. So as a photographer if you are thinking of raising or increasing your prices, think again.  Let’s have a look at a little known company called Google, heard of them ?

Have you noticed how they are one of the biggest companies in the world by letting everyone one of us use their product / service for free. Are you starting to understand how powerful ‘Free’ is. Google are masters at funneling us consumers for free and then introduce a variety of paid services and products like Adwords, etc to monetize the consumer and make money from them.

Giving away something for FREE at first is a key strategy for most successful companies these days. The list is long and endless, social media i.e Twitter, Facebook, low cost airlines, mobile phone companies and many many more. You really need to understand and implement this in your business model.

But does giving away something for free mean it will take you longer to make money ? I’d have to say yes. But does this strategy work ? Absolutely 100%. Lets take a look at blogs like this. If you have a blog, you can make money by monetizing it. I’m giving free content over here. The better the content, the more traffic I will attract and more money I’ll make.

I’ve got over here free trial for Foto SF, free report for my e-book ‘Portrait Photography Secrets’ &  Free Photo Surgery. What I’m doing here is delivering something of value to you for free. If you like what you see or read, you will buy it. This is how the game works. If you want to grow your business, this is the business model you need. You will make more money by upselling related products / services, but first, you need to target your customer’s attention first.

Free is also the best and easiest way to grow your database. Without a client list or database, you will NEVER make money. Its a fact.

A great example of the power of free is King Gillette. At the age of 40, he was a frustrated inventor and a bitter anti-capitalist. It was 1895 and despite ideas, energy and wealthy parents, he had little to show for his work. He blamed the evils of market competition. His boss gave him one piece of advise: Invent something people use and throw away. One day while shaving, he got the idea of disposable blades. A few years later, the disposable blade was born.

What he did was to change the shaving habits of men, he gave away millions of razors. Banks even gave away razors with new accounts and advertised them as ‘Shave & Save’. Razors were bundled with everything from chewing gums to tea / coffee. The freebies helped to sell those products but the real winner here was Gillette.

By giving away free razors, which were useless by themselves, he was creating a great demand for disposable blades!! A few billion blades later, this business model is now the foundation of entire industries:

- Make video games console cheap or free and sell expensive games

- Give away mobile phones for free but sell monthly plans or credits.

- Install fancy coffee machines in offices for free and sell coffee sachets.

- Make printers very cheap or free and sell expensive ink cartridges.

- How is Vista Print making money by giving stuff for free.

Are you beginning to see how the free business model can work for your business.

But a word of warning!!!

From the consumer’s point of view, there is a huge difference between cheap and free. Give away a product for free and it can go viral. Charge 1p for it and it is seen as cheap – and you’re in an entirely different business, one of clawing and scratching for every customer. Don’t do it. The huge psychological gap between ‘almost zero’ and ‘zero’ is why micropayments failed. This is why Google doesn’t show up on our bank or credit card statements, its why Yahoo gives away disk space for free, its why Craigs List made $50 million last year from the very few things it charges.

The moral of the story ? The successful & profitable companies make their stuff free first. Are you ? Can you give something for free ? Have you considered giving away portraits or even weddings for free and making money from it ? Sounds bizarre, but very soon this will be the business model every successful photographer will adapt. While all the noise on the forums, seminars, etc is all about raising prices and going ‘high-end’, I’ve gone the other way. It took me a long time to understand the ‘freemium’ business model, I just wish I had learnt & adapted this a long time ago. This truly is powerful stuff which you cannot afford to ignore.

If you’re not sure how to get started on the ‘Freemium’ business model, get in touch and see how you too can be on the way to building a profitable and growing photography business.

I would love to hear your thoughts on this whether you agree or not. Please leave your comments below.

Oz

Free 35 page report: Portrait Photography Secrets

Do you want to tap into the lucrative ‘Lifestyle Portrait’ Photography market?

Are you someone who is interested in making money from digital portrait photography without the added & expensive costs of running a studio?

A no-non sense behind the scenes look at how to make profit from Digital Portrait Photography working from home.

You will learn how to operate a successful & thriving business from home.

Whether you are a beginner, experienced, part or full-time photographer, this report will unlock the secrets to profitable portrait photography.

Enter your Name & Email below to receive your instantly down loadable 35-page free report. Your email privacy is always respected.



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Our blog goes mobile

I’m pleased to announce that as of today, our sister blog SF Photo School has been optimised for mobile phones. Now you can enjoy our blog from anywhere really as long as you’ve got your mobile or cell phone and connected to a network.

Mobile Website

Enjoy.

Oz

Free Webinar: How to Win Photo Competitions

Photography Webinar

Have you been frustrated by the lack of success when entering photo competitions ? You keep entering awards & competitions and not getting the results you wished for. Ever wondered why some photographers have a monopoly on winning competitions.

Here is your chance to discover the ‘mysteries’ of how an image is marked by the judges. ! I’m pleased to say that we have a very special guest joining us for a unique webinar never done before. It is no other than Martin Grahame-Dunn. Martin is one of the most respected judges & trainers of our industry. With a wealth of experience, Martin has judged some of the world’s top photo competitions. You will get insights as how an image is judged, the rules, presentation, post processing, print quality and much much more. All will be revealed.

Martin Grahame-Dunn

The format for this exciting webinar is very informal. If you would like to see how your image will fair in a competition, please email me ONE IMAGE ONLY to info@sfdigital.co.uk  No names will be mentioned and we will try and critique as many images as possible.

Being mentored by Martin, I know personally how Martin gives an honest opinion on what he sees. Even if you don’t enter competitions, just send one image and see what feedback / critique you get. The aim is to help you improve your photography and take better images.

Wed 27 Oct 2010

Time: 1900 hrs UK

Price: FREE

To reserve your seat, please click here.


See you soon.

Regards

Oz